Jump to content

Privacy Policy

Any processing of data by Justus Liebig University is carried out following the provisions of data protection law, in particular, Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals concerning the processing of personal data, on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation - GDPR-) and the Hessian Data Protection and Freedom of Information Act (HDSIG).

I. Name and address of the responsible party

The responsible party within the meaning of the General Data Protection Regulation and other national data protection laws of the member states as well as other data protection provisions is:

Justus Liebig University Giessen

Legally represented by its President

Prof. Dr. Joybrato Mukherjee

Ludwigstraße 23

35390 Gießen

Germany

Phone: 0049 641 99 0

Fax: 0049 641 99 12259

E-mail: praesidentprotect me ?!admin.uni-giessenprotect me ?!.de

Website: http://www.uni-giessen.de

 

II. Name and address of the data protection officer

The data protection officer of the responsible party is:

Justus Liebig University Giessen
Data Protection Officer

Axel P. Globuschütz

Ludwigstraße 23

35390 Gießen

Germany

Phone: 0049 641 99 12230

Fax: 0049 641 99 12229

E-Mail: datenschutzprotect me ?!uni-giessenprotect me ?!.de

Website: http://www.uni-giessen.de/org/admin/dez/b/1/Datenschutz

 

III. General information on data processing

1. Scope of the processing of personal data

As a matter of principle, we only process the personal data of our users to the extent that this is necessary for the provision of a functional website as well as our contents and services. Personal data of our users are regularly processed only with the consent of the user. Exceptions apply in cases where it is not possible to obtain prior consent for actual reasons and the processing of the data is permitted by legal regulations.

2. Legal basis for the processing of personal data

To the extent that we obtain the consent of the data subject for processing operations involving personal data, Article 6(1)(a) of the EU General Data Protection Regulation (GDPR) serves as the legal basis.

In the case of processing of personal data that is necessary for the performance of a contract to which the data subject is a party, Art. 6 (1) lit. b GDPR serves as the legal basis. This also applies to processing operations that are necessary for the performance of pre-contractual measures.

To the extent that processing of personal data is necessary for compliance with a legal obligation to which our institution is subject, Art. 6 (1) (c) GDPR serves as the legal basis.

If vital interests of the data subject or another natural person make it necessary to process personal data, Art. 6 para. 1 lit. d GDPR serves as the legal basis.

Where the processing is necessary to protect a legitimate interest of our institution or a third-party and the interests, fundamental rights and freedoms of the data subject do not override the first-mentioned interest, Art. 6 para. 1 lit. f GDPR serves as the legal basis for the processing.

3. Data deletion and storage period

Personal data of the data subject shall be deleted or blocked as soon as the purpose of the storage ceases to apply. Storage may also take place if this has been provided for by the European or national legislator in Union regulations, laws or other provisions to which the responsible party is subject. Data will also be blocked or deleted if a storage period prescribed by the aforementioned standards expires unless there is a need to continue storing the data for the conclusion or performance of a contract.

 

IV. Provision of the website and creation of log files

1. Description and scope of data processing

Each time our website is accessed, our system automatically collects data and information from the computer system of the accessing computer.

During this process, the following data is collected:

  • IP address of the requesting computer
  • date and time of the request
  • access method/function requested by the requesting computer
  • data transmitted by the requesting computer
  • access status of the webserver (file transferred, file not found, command not executed, etc.)
  • name of the requested file

These data are also stored in the log files of our system. These data are not stored together with other personal data of the user.

2. Legal basis for data processing

Legal basis for the temporary storage of the data and the log files is Art. 6 para. 1 lit. f GDPR.

3. Purpose of the data processing

The temporary storage of the IP address by the system is necessary to enable the delivery of the website to the user's computer. For this purpose, the user's IP address must remain stored for the duration of the session.

Log files are stored to ensure the functionality of the website. We also use the data to optimise the website and to ensure the security of our information technology systems. In this context, the data is not evaluated for marketing purposes.

According to Art. 6 para. 1 lit. f GDPR, these purposes also constitute our legitimate interest in the data processing.

4. Duration of storage

Data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. If data is collected to provide the website, this will be the case when the respective session has ended.

Where data is stored in log files, this will be the case after two months at the latest.

5. Possibility of objection and removal

The collection of data for the provision of the website and the storage of the data in log files is necessary for the operation of the website. Consequently, there is no possibility for the user to object.

 

V. Use of cookies

a) Description and scope of data processing

Our website uses cookies. Cookies are text files that are stored in the internet browser or by the internet browser on the user's computer system. When a user calls up a website, a cookie may be stored on the user's operating system. This cookie contains a characteristic string of characters that enables the browser to be uniquely identified when the website is called up again.

Cookies are used to process user registration for protected areas of the website, to facilitate support in the event of errors and to make our website more user-friendly. Some elements of our website require that the calling browser can be identified even after a page change.

b) Legal basis for data processing

Article 6 (1) lit. f GDPR is the legal basis for the processing of personal data using cookies.

If the user has given his or her consent, the legal basis for the processing of personal data using cookies for analysis purposes is Art. 6 para. 1 lit. a GDPR.

c) Purpose of the data processing

The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be provided without the use of cookies.

These purposes also constitute our legitimate interest in processing the personal data according to Art. 6 para. 1 lit. f GDPR.

e) Duration of storage, possibility of objection and elimination

Cookies are stored on the user's computer and transmitted to our site by the user. Consequently, you as a user also have full control over the use of cookies. By changing the settings in your internet browser, you can deactivate or restrict the transmission of cookies. Cookies that have already been stored can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it may no longer be possible to use all functions of the website to their full extent.

 

VI.  Contact by e-mail

1. It is possible to contact us via the e-mail address provided. In this case, the user's personal data transmitted with the e-mail will be stored.

In this context, the data will not be passed on to third parties. The data is used exclusively for processing the conversation.

2. Legal basis for data processing

If the user has given his or her consent, the legal basis for processing the data is Art. 6 para. 1 lit. a GDPR.

The legal basis for the processing of data transmitted in the course of sending an e-mail is Art. 6 para. 1 lit. f GDPR. In case the e-mail contact aims at the conclusion of a contract, the additional legal basis for the processing is Art. 6 para. 1 lit. b GDPR.

3. Purpose of the data processing

If contact is made by e-mail, this also constitutes the necessary legitimate interest in processing the data.

4. Duration of storage

For personal data sent by e-mail, this is the case when the respective conversation with the user has ended. The conversation is ended when the circumstances indicate that the matter in question has been conclusively clarified.

5. Possibility of objection and removal

The user has the possibility to revoke his consent to the processing of personal data at any time. If the user contacts us by e-mail, he or she can object to the storage of his or her personal data at any time. In such a case, the conversation cannot be continued.

All personal data stored in the course of contacting us will be deleted in this case.

 

VII. Rights of the person concerned

In case your personal data is processed, you are a data subject within the meaning of the GDPR and you have the following rights vis-à-vis the responsible party:

1. Right of access

You may request confirmation from the responsible party as to whether personal data concerning you are being processed by us.

If there is such processing, you can request information from the responsible party about the following:

(1) the purposes for which the personal data are processed;

(2) the categories of personal data which are processed;

(3) the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed;

(4) the envisaged duration of the storage of the personal data concerning you or, if specific information on this is not possible, criteria for determining the storage period;

(5) the existence of a right to obtain the rectification or erasure of personal data concerning you, a right to obtain the restriction of processing by the responsible party or a right to object to such processing;

(6) the existence of a right of appeal to a supervisory authority;

(7) any available information on the origin of the data, if the personal data are not collected from the data subject;

(8) the existence of automated decision-making, including profiling, according to Article 22(1) and (4) of the GDPR and, at least in those cases, meaningful information about the logic involved and the scope and intended effects of such processing for the data subject.

You have the right to request information on whether personal data concerning you is transferred to a third country or an international organisation. In this context, you may request to be informed about the appropriate safeguards according to Art. 46 GDPR in connection with the transfer.

This right of access may be limited to the extent that it is likely to render impossible or seriously impede the achievement of the research or statistical purposes and the limitation is necessary for the fulfilment of the research or statistical purposes.

2. Right of rectification

You have a right of rectification and/or completion vis-à-vis the responsible party if the personal data processed concerning you are inaccurate or incomplete. The responsible party shall carry out the rectification without undue delay.

Your right to rectification may be limited to the extent that it is likely to render impossible or seriously prejudice the achievement of the research or statistical purposes and the limitation is necessary for the fulfilment of the research or statistical purposes.

3. Right to restrict processing

Under the following conditions, you can request the restriction of the processing of personal data concerning you:

(1) if you contest the accuracy of the personal data concerning you for a period enabling the responsible party to verify the accuracy of the personal data;

(2) if the processing is unlawful and you object to the erasure of the personal data and request instead of the restriction of the use of the personal data;

(3) if the responsible party no longer needs the personal data for the processing but you need it for the assertion, exercise or defence of legal claims; or

(4) if you have objected to the processing following Article 21(1) GDPR and it has not yet been determined whether the responsible party's legitimate reasons outweigh your reasons.

In case the processing of personal data relating to you has been restricted, such data may be processed, with the exception of storage, only with your consent or for the establishment, exercise or defence of legal claims or the protection of the rights of another natural or legal person or for reasons of substantial public interest of the Union or a Member State.

If the restriction of processing has been restricted following the above conditions, you will be informed by the responsible party before the restriction is lifted.

Your right to restriction of processing may be limited to the extent that it is likely to render impossible or seriously impede the achievement of the research or statistical purposes and the restriction is necessary for the fulfilment of the research or statistical purposes.

4. Right to deletion

a) Obligation to delete

You may request the responsible party to delete the personal data concerning you without delay and the responsible party is obliged to delete this data without delay if one of the following reasons applies:

(1) The personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.

(2) You withdraw your consent on which the processing was based following Article 6(1)(a) or Article 9(2)(a) of the GDPR and there is no other legal basis for the processing.

(3) You object to the processing following Article 21(1) of the GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing following Article 21(2) of the GDPR.

(4) The personal data concerning you have been processed unlawfully.

(5) The erasure of the personal data concerning you is necessary for compliance with a legal obligation under Union or Member State law to which the controller is subject.

(6) The personal data concerning you have been collected concerning information society services offered following Article 8(1) of the GDPR.

b) Information to third parties

If that the responsible party has made the personal data concerning you public and is obliged to erase it following Article 17(1) of the GDPR, the responsible party shall take reasonable measures, including technical measures, having regard to the available technology and the cost of implementation, to inform the data controller processing the personal data that you, as the data subject, have requested that they erase all links to or copies or replications of such personal data.

c) Exceptions

The right to erasure does not exist insofar as the processing is necessary

The right to erasure does not exist insofar as the processing is necessary 

(1) for the exercise of the right to freedom of expression and information;

(2) for compliance with a legal obligation which requires processing under Union or Member State law to which the responsible party is subject or for the performance of a task carried out in the public interest or the exercise of official authority vested in the responsible party;

(3) for reasons of public interest in the area of public health following Article 9(2)(h) and (i) and Article 9(3) of the GDPR;

(4) for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes following Article 89(1) of the GDPR, insofar as the right referred to in section a) is likely to render impossible or seriously prejudice the achievement of the purposes of such processing; or

(5) for the assertion, exercise or defence of legal claims.

5. Right to information

In case you have exercised the right to rectification, erasure or restriction of processing against the responsible party, the latter is obliged to inform all recipients to whom the personal data concerning you have been disclosed of this rectification or erasure of the data or restriction of processing unless this proves impossible or involves a disproportionate effort.

You have the right to be informed of these recipients by the responsible party.

6. Right to data portability

You have the right to receive the personal data concerning you that you have provided to the responsible party in a structured, common and machine-readable format. You also have the right to transmit this data to another responsible party without hindrance by the responsible party to whom the personal data was provided, provided that.

(1) the processing is based on consent following Art. 6(1)(a) GDPR or Art. 9(2)(a) GDPR or on a contract following Art. 6(1)(b) GDPR and

(2) the processing is carried out with the help of automated procedures.

Furthermore, you have the right to have your personal data transferred directly from one responsible person to another responsible person, insofar as this is technically feasible. This must not affect the freedoms and rights of other persons.

The right to data portability does not apply to the processing of personal data that is necessary for the performance of a task that is in the public interest or takes place in the exercise of official authority that has been transferred to the responsible party.

7. Right of objection

For reasons arising from your particular situation, you have the right to object at any time to the processing of personal data relating to you which is carried out based on Article 6(1)(e) or (f) GDPR; this also applies to profiling based on these provisions.

The responsible party shall no longer process the personal data concerning you unless it can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves the purpose of asserting, exercising or defending legal claims.

In connection with the use of information society services, notwithstanding Directive 2002/58/EC, you have the possibility to exercise your right to object using automated procedures using technical specifications.

For reasons relating to your particular situation, you also have the right to object to the processing of personal data concerning you which is carried out for scientific or historical research purposes or statistical purposes following Article 89(1) of the GDPR.

Your right to object may be restricted to the extent that it is likely to render impossible or seriously impair the achievement of the research or statistical purposes and the restriction is necessary for the fulfilment of the research or statistical purposes.

8. Right to revoke the declaration of consent under the data protection law

You have the right to revoke your declaration of consent under data protection law at any time. The revocation of the consent does not affect the lawfulness of the processing carried out based on the consent until the revocation.

9. Right to complain to a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to complain with the supervisory authority, in particular in the Member State of your residence, place of work or the place of the alleged infringement, if you consider that the processing of personal data concerning you infringes the GDPR.

Supervisory authority:

Hessian Commissioner for Data Protection and Freedom of Information

Prof. Dr. Michael Ronellenfitsch

Gustav-Stresemann-Ring 1

65189 Wiesbaden

Tel: 0049 611 1408 0

Fax: 0049 611 1408 611

Internet: https://datenschutz.hessen.de

E-Mail: poststelleprotect me ?!datenschutz.hessenprotect me ?!.de

Responsible for the content: Ben Kahl: Contact by e-mail